Hybrid AP Analyst
J.M. Huber Corporation · Atlanta, GA · United States Of America · Hybrid
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Portfolio Business : CorporateJ.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.
Position Summary
Under general supervision of the Accounts Payable Manager, the Accounts Payable (AP) Analyst will complete Full-Cycle Accounts Payable processing including examining, verifying, and reconciling of transactions. The AP Analyst should maintain a customer service focused mindset and be hands on with tasks/trouble shooting. They may support continuous improvement projects for Accounts Payable and other projects, as needed. The role supports the Manager, AP and Sr. Manager, Global Business Services (GBS) as needed.
Flexible Work Arrangement: This role is eligible for a hybrid work arrangement with three days working from the Atlanta office and two days working from home each week.
Principal Duties & Responsibilities
- Perform daily three-way matching of invoices to Purchase Order (PO) receipt line items in Oracle and/or SAP.
- Review Basware workflow to communicate pended tasks to sector weekly, resolve issues for users, review and transfer invoices to Oracle and/or SAP.
- Research, resolve and communicate discrepancies or outstanding balances on vendor accounts, including telephone, mail, or email correspondence.
- Ensure discounts/timely payments of vendor invoices by setting them up for weekly payment runs. Maintain the Limited Pay spreadsheet for limited payment runs.
- Monthly review of the assigned sector Aging Reports, and resolution of identified issues.
- Maintain professional working relationship with internal customers, responding to correspondence timely.
- Respond to vendors, business or department inquiries on invoice and payment related transaction processing issues within 48 hours, as stated in the service level agreement (SLA).
- Primary liaison to vendors and performs monthly and annual reconciliation of vendor accounts to vendor statements, purchases, and payments.
- Perform quality control/audits related to invoice processing by reviewing invoice batches and ensuring corrections are made in advance of payment.
- Assist as needed with projects related to improvement of Accounts Payable assignments.
- Support new entity/business unit implementation, as needed.
- Work with AP Manager and Sr Global Business Services (GBS) Manager to implement and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
- Create manual invoices in Oracle as needed for foreign currency wires, Board of Director Fees, Citibank Statement invoices.
- Manage transfer fail transactions daily to ensure timely/accurate transfer to Oracle.
- Create and maintain Standard Operating Procedure (SOP) documents, ensure review annually.
- Perform any other related duties and assignments as required.
Required:
- High school diploma or GED with 5+ years of experience of Accounts Payable experience or equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved
- Oracle and SAP Accounts Payable experience in a large, decentralized organization.
- Must be experienced working in a high volume and inventory-intensive environment
- A thorough understanding of a three-way matching system (purchase order, receiving and packing list) is required
- Strong organizational, analytical and account reconciliation skills
- Team oriented, assist team members when needed
- Advanced Microsoft Office skills, including Excel, Word and PowerPoint; 10-key proficient
- Must handle confidential information in a discreet, professional manner
- Ability to work with vendors and employees at all levels of the organization promptly and professionally, with customer service mindset
- Ability to exercise good judgment; makes decisions in logical and rational manner; demonstrates “common sense", practical and stays cool under pressure
- Ability to gather facts, analyze problems in depth and break down into components
- Ability to multitask, adapt to and operate in a fast-paced, changing environment with a commitment to deadlines
- High integrity and strong work ethic
- Creative, contributes to new processes, policies, generates new approaches to problems and better ways of work
- Bachelor's degree in accounting or similar field of study
- Basware Software experience
J.M. Huber Corporation is an EEO / AAP employer. Pre-employment drug screening is required